Microsoft Viva Insight - Advanced Insight

Microsoft Viva Insight: Overview

  • Included in the Microsoft Viva suite
  • What does it do?
    • It allows the archiving and the aggregation of data related to the way people work
  • Objective?
    • It is designed to help people connect, focus, learn, and thrive at work, providing data-driven, actionable insights to improve productivity and well-being.
  • The data is presented through:
    • Personal insights: visible only to the user, who receives personalized recommendations to create better work habits
    • Team insights: visible to managers and leaders, who can monitor work trends and employee engagement and receive suggestions to better support their teams
    • Advanced insights: visible to analysts and leaders, who can use advanced tools to address unique business challenges

Activity

Objective

Microsoft Viva Insight configuration from a functional and operational point of view for the use of the Advanced Analysis tools (Advanced Insight).

The activity is characterized by deep Knowledge transfer activity on the platform use and management  as well as on the data generated consultation  and analysis.

PHASE 1: Assessment

  • It is the preliminary activity and it must be considered fundament to obtain the success of the entire activity.
  • The purpose is the database definition containing detailed information on the company organization chart, on the functional relationships existing between users, as well as all the parameters (Name, Surname, e-mail address, year of hiring, division to which they belong,… .) which must distinguish them.
  • The data contained in this database represents what in Microsoft Viva Insight is called Organizational Data

PHASE 2: Microsoft Viva Insight configuration

  • Detailed analysis of the Microsoft 365 environment, in order to activate and configure the solution
  • Assignments of the appropriate functional roles in Microsoft Viva Insight

PHASE 3: Caricamento e validazione degli Organizational Data

  • Loading of Organizational Data to the system
  • Validation of data for their processing

PHASE 4: Consultazione e analisi dei dati generati

The activity aims to illustrate how to perform in deep analysis of the data obtained through Advanced Insights and in particular:

  • Perform customized analyzes (Custom Queries) to study specific “points of attention”
  • Get query results in CSV or Power BI format (or copy a direct link to share with other analysts or leaders) to process appropriately based on your specific needs
  • Use Power BI Prebuilt Reports (for more information refer to the specific paragraph below) to create visual and interactive reports on specific topics
  • Protect data privacy and compliance

Power BI Prebuilt Reports

Report

Goal/Description

Business resilience
Compare employee behaviors before and after a “corporate transition”.
It allows you to answer, for example, the following questions:
  • How are collaborative activities changing
  • How has the “coaching” of managers changed over time?
  • How have internal relationships changed?
  • Have external relations been maintained?
    • Hybrid Workforce Experience
    Empower organizations to understand how hybrid working impacts employees. The aim is to identify opportunities to improve the experience of people, who can carry out their work in the following ways:
  • Most of the time in the office
  • Most of the time remotely
  • Some days of the week in the office and the others remotely (hybrid model)
    • Manager effectiveness
    Measure the managers (responsible for people) behaviors respecting the following topics:
  • Manager Capacity
  • Coaching
  • Empowerment
  • Connection
  • Model
    • Meeting effectiveness
    With the aim to identity the parameters to boost the meetings outcomes and productivity., the report permits to:
  • Identify behaviors that improve meeting effectiveness
  • Determine which groups are or are not practicing the correct behaviors
  • Learn how to drive behaviors for more effective meetings
  • Track how these behavioral patterns change over time.
    • Each page of the report includes:
  • Why it matters
  • The recommended actions
  • the metrics definitions
    • Ways of working
    The goals are to analyze the Collaboration Patterns, the Meetings Effectiveness, the People Wellbeing and the the Coaching Development “state of play”.
    It allows you to answer, for example, questions such as:
  • How does the collaboration load impact after normal working hours?
  • How much time is spent on long meetings?
  • Who in the organization hosts the most meetings?
  • Is multitasking in meetings driven by habit or necessity?
  • Who in the organization is at highest risk of burnout?
  • People spend sufficient time in 1:1 meetings with their manager
    • Wellbeing – balance and flexibility
    Identify opportunities to improve, for example, people’s work-life balance.
    The report includes the following pages:
  • Improve focus: Do employees have time to focus on top priorities?
  • Work-life balance: Are employees able to protect their personal time?
  • Managing urgency: Are employees capable of handling unexpected requests?
  • Embracing flexibility: Are people adopting flexible working hours?
  • Taking breaks: are users able to disconnect “consciously”?
  • Staying connected: Are employees part of a community at work?